We do not publish a fixed price list, because no two group trips are the same. A three hour dinner transfer in the Inner West, a full day in the Hunter Valley and an early airport run all cost different amounts, even in the same vehicle. What we do instead is send a written quote for your exact trip. This page explains how that quote is put together so you know what to expect and can compare like with like.
What is included in every quote
- A professional driver who holds a Working With Children Check
- Fuel and the vehicle for the time or trip quoted
- GST and insurance
- Private use: no other passengers and no extra stops
- A luggage trailer on minibus services when you ask for one
What changes the price
Vehicle size
Quotes are based on the vehicle, not the number of passengers. A 20 seat minibus costs the same whether it carries 13 people or 20, so choosing the right size is the easiest way to get good value.
Hours or trip
Charters are priced by the hours you need the vehicle and driver. Transfers are priced by the trip. A day with several stops and uncertain timing usually suits a charter, and a simple A to B run suits a transfer.
Distance and area
An eight hour charter within the Sydney metropolitan area is priced differently from an eight hour day to the Blue Mountains, the Hunter Valley or the South Coast, because of the distance travelled.
Day and time
Weekends, public holidays and very early or late starts can affect the quote. Midweek daytime trips are often the best value.
Waiting time and changes on the day
On a charter, waiting time is part of the hours you book. If the day runs longer than planned, extra time may be added. On a transfer, the return is booked for a set time, so a late change can mean a new pickup has to be arranged.
Which vehicle for your group?
- Up to 12 passengers: 12 seat minibus
- 13 to 20 passengers: 20 seat minibus
- 21 to 24 passengers: 24 seat mini coach
- 25 to 33 passengers: 28 or 33 seat midi coach
- 34 to 57 passengers: 48 or 57 seat coach
Two examples of how a quote is built
A dinner transfer: fourteen friends need picking up from two houses in the Inner West, dropping at a city restaurant at 7pm and bringing home at 11pm. That is a return transfer in a 20 seat minibus, with the second leg booked for a set time. If the group wants the driver to wait and take them on to a second stop, it becomes a charter instead.
A day tour: twenty two club members want a day in the Blue Mountains, leaving at 8am and back by 5pm. That is a nine hour charter in a 24 seat mini coach, priced for an outer Sydney trip, with breaks for the driver built into the plan.
Comparing quotes
When you compare operators, check that each quote is for the same vehicle size, the same hours and the same inclusions. Ask whether GST, fuel and waiting time are included, whether the driver is the operator’s own employee, and whether the vehicle quoted is the one that will arrive. A lower figure for a smaller vehicle or fewer hours is not really cheaper.
What is not part of a transport quote
Our quote covers the vehicle, the driver and the travel. Costs at the places you visit are paid by your group directly, such as entry tickets, tastings, meals, tours and venue hire. If a venue has rules or charges for vehicle access, let us know when you book so we can plan for it.
If your route uses toll roads or needs paid parking, ask us whether these are included when we send your quote, so you know exactly what you are paying for before you book.
Questions to ask before you confirm
- Is the quote for the vehicle size my group needs, with room for bags?
- Does it cover the full time from first pickup to last drop-off?
- What happens if we run late on the day?
- Are there pickups or stops that are not yet on the quote?
- Can a minibus or coach safely reach every pickup address?
- Have I read the terms and conditions of hire?
Getting an accurate quote
The more detail you give us, the more accurate the quote. Please include the date, the pickup suburb and time, any extra pickup points, the destination, the return details and the number of passengers. For full day or multi-stop trips, send the full schedule and the list of places you plan to visit.
Request your quote through our online quote form, or call 0452 104 173 (Monday to Friday, 9am to 5pm). For ways to keep the cost down, see getting the best value.