On a wedding day, transport is one of those things nobody notices when it goes right. Guests arrive at the ceremony on time, the bridal party gets to photos without a scramble, and everyone gets to the reception and home again without anyone needing to drive. A minibus with a professional driver makes that simple, and it suits the size of most wedding parties and guest lists we see.

How couples use our minibuses

  • Bridal party transport: a 12 seater picks up the wedding party from home or the hotel, waits at the ceremony and moves on to photo locations.
  • Guest shuttles: a 20 or 24 seat vehicle loops between the hotel, the ceremony and the reception, so guests do not need to find parking twice.
  • Late night returns: one or more trips home at the end of the reception, timed to when guests want to leave.
  • Destination days: guests transported from Sydney to a vineyard, garden or coastal venue and back.

Venues with tight access

Many of Sydney's most beautiful ceremony spots are hard to reach in a large vehicle. Harbourside reserves, headlands and older churches often have narrow roads, steep driveways or limited turning space. Our 12 seat minibus is compact enough for many of these places, and we can check access with you before the day. Some reserves need a booking or permit for vehicles, so ask your venue what applies.

Planning the run sheet

We build a simple timeline with you: pickup times, travel between each stop, waiting time for photos and the finish time. We add a buffer for traffic, because a wedding day is the one day you cannot run late. On the day the driver follows that plan and stays in contact with our office if anything changes.

What is included

  • A professional, well presented driver who holds a Working With Children Check
  • A clean vehicle, with seatbelts that can be confirmed when you book
  • Waiting time between legs as agreed in your booking
  • Private use for your wedding only

Please note that food and drinks other than bottled water are not allowed on board.

Get a wedding quote

Send your date, the addresses of each stop, times and guest numbers through our online quote form, or call 0452 104 173. You can also read about our 12 seater and 20 seater minibuses, or small group transport for the bridal party.

A sample wedding day run sheet

Every wedding is different, but most of the run sheets we build follow a similar shape. Here is an example for a mid-afternoon ceremony with a reception at a separate venue.

  1. 1:30pm: the bridal party minibus collects from the house or hotel.
  2. 2:00pm: the guest shuttle leaves the main hotel for the ceremony.
  3. 3:00pm: ceremony. The vehicles wait nearby.
  4. 3:45pm: the bridal party heads to one or two photo locations while the guest shuttle takes guests on to the reception.
  5. 5:30pm: reception begins. The guest vehicle is released or waits, depending on your booking.
  6. 10:30pm to midnight: return runs to the hotel and nearby homes.

We will adjust these times for your venues, the distance between them and the traffic on the day.

Tips from the wedding days we run

  • Put the times in your invitation. Guests are far more likely to be on the shuttle if they know when it leaves.
  • Name a shuttle contact. A groomsman, bridesmaid or coordinator who can tell the driver when everyone is on board saves a lot of waiting.
  • Check venue rules early. Some reserves, churches and wineries have rules about where vehicles can stop or wait.
  • Allow for photos. Photo locations nearly always take longer than planned, so build in a buffer.
  • Plan the finish. Choose between one final run and two staggered returns, so older guests can leave earlier if they wish.

For a wedding at a vineyard or out of town, see our Hunter Valley and transfers pages.

Weddings outside Sydney

For a wedding in the Hunter Valley, the Blue Mountains or the Southern Highlands, guests are often staying near the venue. We can bring guests from Sydney on the day, or shuttle them between local accommodation and the venue. Tell us where guests are staying when you ask for a quote.

Wedding minibus for the bridal party in Sydney
Wedding minibus hire in Sydney

Wedding transport questions

How early should we book wedding transport?

As soon as your date and venues are set. Spring and early summer Saturdays are the busiest days of our year.

Can the driver wait during the ceremony and photos?

Yes. Waiting time is included in the hours you book, so the vehicle is ready when the bridal party is.

Can we have more than one pickup?

Yes. Many weddings have pickups at two hotels or homes. Add each address when you ask for a quote and we will plan the order.

Do you run after midnight for weddings?

Yes, for weddings where we have also provided the transport to the wedding.

Which vehicle suits a narrow venue road?

Our 12 seat minibus is the most compact vehicle we have. Tell us the venue and we will check access with you.